Managed Print for Oil & Gas Companies
Reduce Cost, Boost Efficiency & Bolster Security
Oil & Gas companies face unique challenges in managing internal print operations. The sheer volume of documents, the stringent compliance requirements within the Utilities sector, and the need for robust security, lead to complex, high-volume print operations. Managed Print Services (MPS) offer a strategic solution to streamline these operations, reduce costs, and enhance security.
The Challenges of Print Operations in the Utilities
Managing print operations for an enterprise energy company can be a logistical nightmare for the internal IT team. The vast amount of documentation, including regulatory reports, operational manuals, and contracts, requires a highly efficient print management system. Without proper management, print operations can quickly become chaotic, leading to significant inefficiencies and increased costs.
This chaos is both visible – in equipment downtime, loss of productivity, or lowered staff morale, and invisible – in hidden costs, device misallocation, and security threats.
Risks in Unmanaged Print Operations
Rogue Spending and Overspending
Without a centralized print management system, departments may procure their own printers and supplies, leading to inconsistent purchasing and inflated costs. This rogue spending can quickly spiral out of control, significantly impacting the organization’s budget.
Loss of Productivity
Inefficient print operations can lead to frequent equipment breakdowns, causing delays and reducing productivity. Employees may spend valuable time troubleshooting printer issues instead of focusing on their core responsibilities.
Cyber Security Gaps and Threats of Breach
In the age of digital information, the security of printed documents is just as important as digital files. Unmanaged print environments are vulnerable to cyber security threats, including unauthorized access to sensitive information. These gaps can lead to data breaches, resulting in severe financial and reputational damage.
What are Managed Print Services (MPS)?
Managed Print Services (MPS) involve outsourcing the management of an organization’s print environment to a third-party provider. This includes everything from assessing the current print infrastructure to implementing and managing a more efficient system. MPS providers offer a range of services, including:
Fleet Management
Centralized management of all print devices to ensure optimal performance and reduce downtime.
Supply Management
Automated supply ordering and replenishment to avoid stockouts and minimize storage costs.
Security Management
Implementation of robust security measures to protect sensitive data and ensure compliance with industry regulations.
Cost Management
Detailed tracking and reporting of print costs to identify eliminate waste and savings opportunities.
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By providing cost savings, increased productivity, enhanced security, and sustainability benefits, we enable energy companies to operate more effently and focus on their core missions. As these industries continue to evolve, the role of MPS will become increasingly vital in driving operational excellence and maintaining a competitive edge.
Incorporating Managed Print Services into your enterprise strategy not only addresses immediate operational challenges but also sets the foundation for future growth and sustainability.
